Are your users struggling to archive their emails? Does you organisation worry about losing knowledge trapped in email files? Battling with mail file quotas? Email archived locally? Do you have trouble locating important emails for compliance and legal requirements?

These problems are not uncommon to most organisations. Email has become such a critical communication and collaboration tool that its usage has increased at an incredible rate. Of course it is an enabling tool for every business but the result is often that emails are unmanaged.

IBM Commonstore for Domino manages email archiving and retrieval for any Lotus Notes database. Based on administrator set policies emails are archived with or without user involvement. Emails can either be removed completely from mail files or they can be stubbed so that users can maintain their desire to have all of their emails kept.

From the users perspective Commonstore integrates directly into their mail files so they can choose to archive certain messages and they can search their archive without leaving their mail database. Stubbed emails can easily be restored back to the users mail file quickly and easily.

Compliance & Discovery

  • Authorized users, such as compliance staff, can perform cross-mailbox search and place e-mail on hold in support of retention requirements, e-discovery and audit.
  • Provides the ability to integrate e-mail content with other contextually similar documents, such as contracts, through a policy-driven archive
  • Facilitates retention, archiving, holding and disposal of e-mail and attachments
  • Includes full-text indexing of e-mail so it is easily searched for and discovered
  • Helps you achieve compliance with regulatory, government and industry mandates
  • Trims the size of the Lotus Notes database to improve the performance and operations of e-mail systems
  • Decreases storage costs & Single Instance Storage of Attachments
  • Provides unlimited mailbox management for users
  • Operating systems supported: AIX, Windows
So if you would like more information on IBM Commonstore for Domino solutions please Contact Us and we would be happy to help.
Lotus Domino grows more successful and Notes administrators find volumes soaring due to more users, the growing volume per user, the nature of e-mail to contain richer and more complex content; and business and legal requirements to retain important information for future access.

Some stem the growth by deleting mail past an arbitrary age; strictly limiting the storage size per user; limiting the size of attachments; or utilizing individual archives. These measures also limit the ability of key users to quickly access critical documents that might be days, weeks, months or even several years old.

IBM CommonStore for Lotus Domino keeps the Notes system from growing unmanageable with a centralized and secure electronic archive.

Users find it easy to retrieve archived attachments and documents fast and automatically on whatever media they are currently stored.


  • Better performance - Moving old inactive documents to an external archive trims the size of your Notes databases and improves the performance of Domino applications.
  • Simpler system maintenance - Smaller databases and faster runs
  • Higher user productivity and effectiveness - Notes documents can be archived and retrieved within seconds and are immediately available even after several years.
  • Greater document security - Storing documents in a secure central electronic archive protects against unauthorized access and manipulation.
      • HTTPS support prevents unauthorized access to critical data
      • CommonStore web browser security prevents storing Web viewed content in cache
  • More affordable storage - Optical jukeboxes and tape libraries hold billions of documents on a single device, reducing the investment in hard disks, processors, and server boxes for your Notes domain.
So if you would like more information on IBM Commonstore for Domino solutions please Contact Us and we would be happy to help.